Volunteer / Meet Manpower Agreement

Applicable to: High School Prep - Ripcurrent Waves - Bronze Riptides - Bronze Ripples - Bronze Home School - Ripples Home School - Waves Riptides - Silver Waves - Silver Ripples - Silver Riptides - Gold Home School - Riptides Ripples - Gold Tsunamis Waves - Gold Home School - Ripcurrent

2024-25 Volunteer & Meet Manpower Agreement
 

HVA Current cannot be successful without support from all of its families - both on and off the pool deck! Meet Manpower volunteering is an important duty that all swim families must assist with. The goal of our swim team is for our parents to show the best example of support for our swimmers. Always step up and support your swimmer and all other team members.

Each swim meet that our team attends or hosts, is made up of sessions that require volunteers. Non HVAC-hosted meets generally only require our team to provide timers (about a 2-hour session). HVAC-hosted meets will require the participation of all families and most shifts will be 4-5 hours long. For meets that HVAC hosts, the types of jobs will include officials, marshalls, head timers, awards, hospitality, runners and more.

As such, families will be required to fill a minimum number of Meet Manpower sessions per year by volunteering at both HVAC-hosted and non HVAC-hosted swim meets. 
 

Number of Meet Manpower Sessions Required per Family

 

# of Meet Manpower Sessions
 

Short Course Season 

Long Course Season 

HVAC-hosted meets

Non-hosted meets

HVAC-hosted meets

Non-hosted meets

Ripples

1

2

1 (Gold)

2 (Gold)

Waves

2

2

2

2

Riptides

3

2

3

2

Tsunamis

3

3

3

3

FLEX (Ripples, Waves, Riptides, Ripcurrent)

1

1

1

1

 

The number of Meet Manpower sessions required is based on 1 swimmer on the team. Families with more than 1 swimmer on the team are not required to fill additional sessions unless volunteering to do so. Families will fill the requirements for their highest level swimmer during each season.

 

Type of Meet

Job Category

Notes
 

Non HVAC-hosted Meets

  

Timers
generally 2 hours
per session, includes pre-session timers’ meeting 












 

Officials - Training Only
generally 4-5 hours
per session

  

All families that have a swimmer entered in a meet must support the team in the following way:

  • For a meet that is 1 or 2 days long and is timed finals - all entered families MUST time a minimum of one shift
  • For a meet that is 3 or 4 days long and has preliminaries and finals, all entered families MUST time two or more shifts
  • If your swimmer is entered in the last events of a session, please sign up for the last shift
     

Parents training as officials at non HVAC-hosted meets will receive credit for the number of sessions they train.


 
 

HVAC-hosted Meets

  

Various
generally 4-5 hours
per session

  

All families will be expected to volunteer at HVAC-hosted meets, regardless of your swimmer’s attendance. 

 

Jobs include: officials (training or certified), marshalls, head timers, awards, hospitality, runners, etc.

 

Signing Up for Sessions
Meet Manpower sign-ups will be sent out approximately one week before each meet. Timer assignments for our team at non-hosted meets are often not communicated to us until a few days before each meet - sign ups will be sent to you as soon as we receive this information. A full session must be worked to receive credit. 

 

HVAC-hosted Meet Dates for 2024-2025
The meet information below is subject to change. HVAC reserves the right to increase the required # of sessions per family based on securing additional HVAC-hosted meets.

December 6-8, 2024
March 29-30, 2025
May 17-18, 2025
July 11-13, 2025

 

Unfilled Sessions
At the end of your swimmer’s commitment (year round or seasonal), you will be billed $100 per unfilled session. If, at the end of your swimmer(s) commitment, you have not had the opportunity to fill all of your required sessions, the HVAC Board may be able to offer additional volunteer opportunities to meet your requirement.

If you have concerns about being able to fill your Meet Manpower obligations due to extenuating circumstances, please contact the HVAC Board (bod@hvacurrent.org).

 

Agreement
I have read the above Volunteer Agreement and acknowledge that I am expected to fulfill the team’s volunteer obligations listed above, and that I will be responsible for $100/session for any session(s) not filled at the end of my swimmer(s) commitment unless an alternative volunteer opportunity is presented by the HVAC Board. 

 

Swimmer name(s):  __________________________________________

               

Printed Name:  _____________________________________________  

 

* Signature:  _______________________________________________


 

Date:  _______________



 

* Agreement may be signed digitally through the Team Registration process.

 

As of 2024-08-12 11:02 AM